How To Manage Your Inventory With Cloud Software

Are you facing a difficult time managing your inventory manually? Need a software system that will help you keep track of your inventories with ease of mind? Before we jump into the inventory management POS system in Malaysia, let’s reconsider what inventory management is and why it is important for your business.

An inventory management system assists businesses in determining what, when, and how much stock to order at a given period. It keeps track of inventory from purchase to sale. The practice identifies and responds to trends to ensure that there is always enough stock to fulfill customer orders and that a shortage is properly announced. 

Inventory becomes revenue once it is sold. Despite it being reported as an asset on the balance sheet, inventory can tie up cash before it is sold. As a result, having too much stock costs money and reduces cash flow. Inventory turnover is an accounting metric that reflects how frequently stock is sold in a given period, it is an indicator of good inventory management. 

A company does not want to pile up inventories while not getting any sales. Inadequate inventory turnover can result in deadstock or unsold stock. Cloud-based inventory management is a compelling alternative to the manual inventory management methods that cause miscalculation, or expensive on-premise ERP systems.

Some of the best cloud systems provide real-time inventory visibility as well as anywhere, anytime access to critical information. And most importantly, the automated capabilities reduce the need for manual input while increasing efficiency throughout the inventory lifecycle.

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Importance of inventory management

Inventory management is critical to the health of a business because it ensures that there is rarely too much or too little stock on hand, reducing the risk of stockouts and inaccurate records. A strong inventory management system is the foundation of any successful eCommerce or online retail brand. 

Companies can achieve inventory management benefits by implementing a strategic plan that optimizes the process of overseeing and managing inventory, including real-time data on inventory conditions and levels. Thus, below are some of the importance of inventory management:

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1. Maintain An Accurate Tracking Of Your Stock

Accurate inventory tracking ensures that businesses always know when they are running low on their best-selling products, when is the best time to restock, and how many items a business should purchase to fulfill backorders. 

This enables businesses to meet the ever-increasing demand for the best products while avoiding the risk of tying up assets in overstocked inventory. As a result, this is a win-win situation for a business because demand is met while overstocking is avoided.

Tracking your inventory every time a stock is bought, sold, exchanged, or returned across multiple channels makes stock count at the end of the week, month, or quarter much easier and faster. 

Stocks should be checked on a regular basis, and accurate stock control alerts businesses immediately if any stock is missing or mispacked. Trusting that inventory levels are correct in the majority of cases leads to quicker and easier stock checks.

Businesses will only need to confirm data that is already in the system rather than performing time-consuming data entry. This enables businesses to handle exceptions while focusing on growth activities. 

Inventory control ensures that a company’s stock in a warehouse is properly balanced. Businesses do not want excess inventory taking up unnecessary warehouse space. Excess inventory causes losses, whether the product expires or is damaged. 

Having inventory control also provides a business with a better understanding of which products are more popular or selling more. Check out how an online POS system in Malaysia can fast-track your business and maximize its potential.

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2. Access Your Data From Anywhere To Predict Demands

The ability to view these reports remotely aids in increasing profitability, minimizing risks, and even lowering costs. Given the value of everyone’s time, having remote access to your restaurant could be the game-changer that propels your business to the next level. The best POS solutions today store the majority or all of their data in the cloud, which is then accessible online. 

Because they are not tied to on-site computers or servers, remote access to this data is ideal for the modern owner. There’s no need for a cramped back office, either, because everything can be done from their computer, tablets, or mobile devices. With remote access, the owner can make purchasing decisions based on inventory reports, staffing decisions based on time and attendance reports, and even conduct outside business after analyzing sales and profit data.

In any case, restaurant owners benefit from having access to reports and inventory data from any location, allowing them to keep their restaurant running smoothly even when the dining room is closed. Restaurant cloud POS gives owners and managers this access after hours, on vacation, or whenever they are away from the restaurant. 

Because it is impossible to be everywhere they need to be at the same time, our restaurant POS ordering system in Malaysia provides even more value to business owners who own more than one restaurant or location.

3. Have A Contingency Plan For A Stock Shortage 

When you become aware of a major problem with your inventory, you must act quickly to eliminate its impact on your business. This process will be easier if you already have contingency plans in place and you’ll be less likely to panic and make poor decisions that exacerbate the problem. 

When developing your contingency plans, you may want to consider compiling a list of alternative suppliers to whom you’ll turn to stock key products if others fail you. Carrying out such a task during a crisis is unlikely to go well, therefore, the last thing you want to do is choose suppliers when you’re under pressure to solve problems. 

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